Q-and-A with …

California Department of Technology

This question and answer — one in an intermittent series appearing in Techwire — came from the California Department of Technology’s FAQ page. Content may be lightly edited for brevity and style. For more information about the CDT, go here.


How has the IT procurement process changed as a result of the Project Approval Lifecycle Stage 3 Solution Development?

Previous to PAL, IT project procurement activities were conducted after agencies/state entities received formal project approval via an FSR, many times resulting in unanticipated cost increases and schedule delays beyond the established baselines. The reformed PAL process integrates procurement activities into the project approval process, providing better budget and schedule estimates and helps ensure projects get started with realistic baselines. The PAL Stage 3 Solution Development is broken up into the following three parts which encompass the procurement deliverables to acquire the recommended solution identified in the Stage 2 Alternatives Analysis;

Preliminary Assessment — helps gauge the level of effort required for this stage and the agencies/state entities readiness to conduct procurement activities;

Part A — matures mid-level solution requirements into detailed solution requirements and develops a robust Statement of Work and pre-solicitation activities;

Part B — creates the solicitation package, evaluation criteria, cost and payment model, negotiation strategy, and staff planning activities.

These deliverables include a series of questions, data points, compliance checks, and formal “go/no go” decision points to assist Agency/state entities ensure all solicitations best meet the project’s business objectives, adhere to state policies and regulations and yield the highest probability of success. This structured and guided approach to conducting IT procurement provides clarification to existing laws, policy, government codes, public contract codes, and/or any other governing material and encourages collaboration across the project team, critical partners and stakeholders.