DGS Strategic Priorities: Cloud Migration, SharePoint and FI$Cal

The California Department of General Services, the business manager for state government, has issued its Strategic Plan for 2019 — and it’s a sprawling, 35-page document, given that the department oversees such disparate responsibilities as IT procurement, fleet purchasing and real estate.

For context, the report also includes a “By the Numbers” breakdown that underscores the number and size of the transactions that occur within the office every year under Director Daniel C. Kim. For those dealing with technology, the department’s chief information officer is Gary Renslo, whose domain is Enterprise Technology Solutions (ETS).

“In 2019,” the plan says, “ETS plans to deliver effective desktop tools, improve and automate business processes, and leverage cloud-based infrastructure services by achieving the following goals:

• Launch the migration of DGS storage and systems to the cloud. ETS will leverage the infrastructure services already available in the public cloud space to provide DGS with greater agility, increased return on investment, and enhanced flexibility while complying with the California Department of Technology Cloud Computing Policy.
• Implement SharePoint Online for three DGS offices. ETS will provide a framework to improve DGS-wide internal communication and information sharing through the implementation of SharePoint Online. This new framework will include governance for SharePoint sites and training to empower “super users” to create and maintain their own collaboration spaces. Further, the framework will foster the consolidation of redundant intranet, Internet, and SharePoint information and improve access to essential information.
• Create accurate, appropriate and timely reporting solutions using FI$Cal data. ETS will develop a FI$Cal reporting portal with standard reports and configurable reporting tools while also providing the related training and user guides. The self-service portal will provide access to multiple data sources and assist internal customers with budgeting, reconciliation and forecasting activities using revenue and expenditure data." 

The report also ties in to the department's year-in-review report, in which it measures its completion rate from the previous year's strategic plan.

DGS BY THE NUMBERS

146: Strategic Plan goals completed by DGS divisions and offices since 2016.

69: DGS’ ranking in the Business Travel News Group’s Top 100 U.S. corporate travel programs, based on U.S.-booked airfare spend during the prior year (if the ranking included DGS’ travel program).

48,158: Orders completed in 2017 by the Office of State Publishing.

14,095: Cases handled by the Office of Administrative Hearings for state and local agencies.

10,202: School facilities projects certified by the Division of the State Architect.

12,410: Megawatt-hours of electricity DGS saved the state by purchasing Energy Star IT products, the equivalent of powering 1,801 homes annually.

100,000: Megawatt hours of clean, renewable energy generated by DGS’ Clean Energy Program, which reduces reliance on fossil fuels and is the equivalent of powering 13,000 homes annually.

5 Million: Gallons of statewide petroleum consumption, reduced from the 2014 baseline.

51,000: Vehicles DGS oversees.

1,729: Leases managed for state agencies.

79: DGS-managed facilities totaling approximately 19.5 million gross square feet.

$1.047 Billion: Value of goods purchased via DGS contracts by California counties, cities and school districts as of Dec. 1, 2018.

16,996: Small businesses certified as of Dec. 1, 2018.

1,671: Disabled Veteran Business Enterprises certified as of Dec. 1, 2018.

The entire report is available online, as is the DGS organization chart for the executive staff.