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NorCal Special District Seeks IT Input

The Northern California water district is seeking a consultant to make recommendations on fleet management that include examining its information and data management strategies and infrastructure.

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A Northern California special district that provides safe, clean water to roughly half a million people is seeking fleet management assistance that includes potentially refreshing a key IT system.

In a request for proposal released Thursday, the Contra Costa Water District is calling for proposals from “qualified consultants to conduct a comprehensive review of the district’s current Fleet Management and Maintenance program and develop a Fleet Management Plan (FMP) for future implementation.” Among the takeaways:

  • The RFP’s purpose is to find a qualified consultant, who will be “expected to recommend steps the district can take to improve the effectiveness and efficiency of fleet management, maintenance and replacement.” This will include a Strength, Weakness, Opportunity and Threat (SWOT) analysis of the Contra Costa’s existing “organizational structure, policies, standard operating procedures, existing and new state regulations as related to the management and maintenance of the district’s vehicle fleet.” The consultant must also deliver “recommendations relative to: operations, maintenance, capital replacement, best practices and information/data management.” Recommendations are expected to be “supported by a strong business case analysis.”
  • Job tasks with an IT adjacency include assessing the existing fleet, which will require a “gap analysis” and an update of “all applicable fleet data, including: inventory by location, department/section, year, make, model, weight class, mileage, maintenance, and other historical information.” And in budgeting, the consultant selected will be tasked with delivering “software recommendations.” The district, per the RFP uses an MMS program to track and manage its fleet. “The consultant will be required to research and prepare a recommendation for the best and most cost-efficient software system for use by the district based upon its needs.”
  • Respondents should indicate their experience in similar work; describe “the qualifications and availability of other professional, technical and administrative resources that will be used to perform the work”; and emphasize “the specialized experience of specific individuals” on the team. “Key” personnel included in the proposal “must be committed for the duration of the study.” The firm should also indicate “the anticipated level of district involvement.” Respondent must provide at least three references capable of discussing “the past performance of the firm(s) and key staff on a study/project comparable to the proposed work completed within the last five years.”
  • The contract’s precise value and term are not stated. Proposals are due Feb. 22 and interviews will follow in February and early March. The entity chosen to do the work is expected to be notified on March 10, with work occurring from March through September.
Theo Douglas is Assistant Managing Editor of Industry Insider — California.