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State Judicial Entity Seeks Application Refresh

The Judicial Council of California has issued a Request for Proposals seeking qualified systems integrators to upgrade an existing system and move it off-prem.

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The policymaking entity for California’s courts is seeking assistance from vendors to modernize its “computer-aided facilities management application.”

In a Request for Proposals (RFP) released Aug. 23, the Judicial Council of California (JCC) seeks “all interested and experienced TRIRIGA systems integrators” for an “Upgrade, Implementation, Data Migration and Ongoing Support Services For Facilities Services’ TRIRIGA Integrated Workplace Management System (IWMS).” Among the takeaways:

  • JCC’s existing TRIRIGA system is an app that manages “maintenance, real estate, facility modification, quality compliance, invoice validation, and risk management workload” for the Judicial Branch’s facilities portfolio. Its first implementation in 2004-2005 used TRIRIGA 8.4 software; a re-implementation in 2008-2011 upgraded to TRIRIGA 9; and in 2013 to version 10. Additional “significant new functionality” was deployed by Council and IT staff, and the original system is now “extensively configured and enhanced.” It has about 900 registered users at JCC, other Judicial Branch entities and authorized service providers. Generally, JCC wants a solution that will eliminate redundancy by consolidating functionalities into a single system for areas including “facility operations, real estate, project management, customer support center, risk,” fiscal support and quality assurance.
  • More specifically, JCC is asking that the proposal include migration from Oracle’s WebLogic to IBM’s WebSphere, and migration from Oracle’s 19c database to IBM’s Db2 database. In terms of outcomes, JCC seeks to enter into a master agreement with a proposer capable of upgrading the existing on-prem TRIRIGA 10 system to IBM software as a service (SaaS), migrating data from the old system and from “nine FileMaker Pro databases, an Access database, and a VFA database”; delivering ongoing support; and at Council discretion, doing a migration “from Oracle’s WebLogic to IBM’s WebSphere, and from Oracle’s 19c database to IBM’s Db2 database.” This option, JCC notes, “may not be executed and is dependent on SaaS licensing procurement timelines.”
  • The contract’s value is not stated. The initial contract term is five years with two optional extensions by the Council of three years and two years — for a total potential term of 10 years. Letters of intent to bid are due by 5 p.m. Thursday. Questions are due by 12 p.m. Sept. 7; questions and answers will be posted Sept. 16. Proposals are due by 5 p.m. Oct. 5, with vendor presentation and “meet the project team” dates anticipated for Oct. 12-14. Cost portions of proposals will be opened Oct. 18; notices of intent to award are anticipated to occur Oct. 27. Following negotiations, from roughly Nov. 5-Dec. 22, the contract start date is estimated to be Jan. 4.
Theo Douglas is Assistant Managing Editor of Techwire.