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Right-Sizing Management & Security for Microsoft Teams & O365 - Promote BOTH Collaboration & Compliance

The pandemic changed the way that California Government agencies work and collaborate by accelerating adoption of cloud technologies like Microsoft Teams & Office 365. Now the challenge is balancing rapid & easy collaboration to promote user adoption while prioritizing compliance and risk mitigation - 2 seemingly opposite ideas. In this eBook, we will dig into HOW we help California Government organizations get the most out of their O365 investment while ensuring a secure environment

Right-Sizing Management & Security for Microsoft Teams & O365 

Automate and enforce data protection in Microsoft Teams.

It’s no surprise that the pandemic has changed the way we work and collaborate. Digital Collaboration skyrocketed as organizations adapter to remote and hybrid work, BUT security challenges have accelerated as well. Even with G5 licenses like most of the State now have, Microsoft Admins find themselves in a tug-of-war between promoting rapid and easy collaboration for their users, and prioritize compliance and risk reduction.

On one hand, their users want rapid, easy collaboration. On the other hand, information security officers and executive teams need to prioritize compliance and risk reduction as part of their business continuity efforts.

More than 250 million monthly users now rely on Microsoft Teams. This rapid growth of users — and their data — underscore why IT administrators must have a deep understanding of their organization’s data ecosystem, including:

  • What kinds of information exists in Teams?
  • Where does our sensitive data live?
  • Who can access the data (internal and external parties)?
  • DID they access it? And if so, when?
  • How are we enforcing Microsoft Teams security policies?

Like any critical business system, Teams must be proactively managed. But that’s easier said than done: Despite their best efforts, IT admins are weighed down by time-consuming, bulky, and inefficient processes that often require deep knowledge of PowerShell and require manually intensive analysis to ensure Microsoft Teams privacy. 63% of organizations report more than 8 hours per week performing routine tasks such as provisioning or manging permissions - that's over 10 weeks per year!

It is a complex job, it isn’t sustainable, and it puts your data at risk.

In this e-book, we’ll show you how to solve for these issues using Microsoft 365’s native, out-of-the-box functionality that is powerful but too often an “all-or-nothing” fix. We’ll also highlight more efficient, personalized approach using third-party solutions from AvePoint designed to prevent oversharing across Microsoft 365 with automated policies that not only apply controls but also enforce them.


Microsoft Teams blends the best of both worlds. Users can collaborate quickly and in context across files, video, and chat, while security officers can leverage the robust security and compliance features of Microsoft 365. We believe that the bestway for organizations to handle and collaborate on sensitive data is NOT siloed in separate on-premise systems, but in the cloud within Microsoft Teams.

However, like any system fillwith critical business data, Microsoft Teams must be proactively managed to ensure data is secure. As we have seen in recent events, an ounce of prevention is worth a pound of treatment.

Solving the collaboration security concerns caused by oversharing and rapidly growing environments is the best way for most organizations to kick off a more structure, secure, and efficinet digital transformation.

Right-Sizing Management & Security for Microsoft Teams & O365

Collaborate with confidence. AvePoint provides the most advanced platform for SaaS and data management to optimize SaaS operations and secure collaboration. More than 8 million cloud users rely on our solutions. Our SaaS solutions are also available to managed service providers via more than 100 cloud marketplaces, so they can better support and manage their small and mid-sized business customers. Founded in 2001, AvePoint is a five-time Global Microsoft Partner of the Year and headquartered in Jersey City, New Jersey. For more information, visit