The California Department of Justice issued a request for information on Jan. 6 with the goal of moving human resource management to the cloud.
DOJ’s Division of Administrative Services manages information for 4,400 employees across seven divisions. However, it was made clear following a business analysis that DOJ offices did not have a consistent method in place to maintain this data. The lack of uniformity across the the systems made reporting and compliance more cumbersome and caused the department to spend an excessive amount of time to oversee.
The RFI explains that DOJ is looking to automate processes used in DAS’ Human Resources Management Systems, also referred to as JusticeHR, by moving its functions to a software solution that is fully or predominantly cloud-based. Information gathered will assist the department in developing a timeline for the effort. According to the solicitation, the updated system will include modules for timekeeping, leave accounting, learning management and position management, as well as support regulations. While many functions will be contained within DOJ divisions, the new solution will be required to interact with the State Controller’s Office.
The department's current processes are a hodgepodge of different programs and paper forms. Two divisions use the systems ProLaw and Time Reporting System, while remaining offices still use paper copies and Excel time sheets. As for other functions, the DOJ training approval procedure utilizes paper request forms, and position control is done through Oracle software developed in 2007.
"These are just a few of the manual processes that exist today that result in the inability for DAS to report on data departmentwide, increases the need for document filing and ultimately leads to inefficiencies," the RFI states.
DOJ currently operates off a combination of both in-house servers and cloud-based solutions, with existing application infrastructure comprising production, quality assurance and development. These environments are housed at the department’s Hawkin’s Data Center, located in Sacramento.
Questions regarding the RFI for a JusticeHR solution will be accepted until Jan. 21, and the due date for responses is Feb. 17. These dates are subject to change.
